Trusted by clinics nationwide

Transform Your Patient Calls with AI Receptionists

Callflux AI answers, triages, and schedules every call — so your front desk can focus on care, not chaos.

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Loved by 50+ clients

Services

What We Do

We turn patient calls into booked visits—end to end.

Integrations & Setup

We connect your phone lines to Google/Outlook and your EHR—plus thousands of apps via secure APIs. We handle the entire setup, authentication, and end-to-end testing.

Callflows & Scripts

We design patient-friendly callflows and scripts—new patient, reschedule, insurance capture, FAQs, and emergency routing—tailored to your clinic’s voice.

Ongoing Management & Optimization

We monitor call recordings and metrics, fix bottlenecks, and iterate monthly to boost bookings and cut no-shows—done for you.

Process

Simple setup. Live in a week.

From concept to execution, see how we bring AI to life in your business

Discovery & Call Mapping

We gather your FAQs, hours, routing rules, on-call paths, and booking policies. Clear scripts and flows are created so your AI knows exactly how your team handles every situation.

Connect & Train

We integrate your phone lines, Google/Outlook calendars, and EHR scheduler, set the voice, and run test calls end-to-end. Each workflow is fine-tuned so the AI sounds natural and matches your clinic’s style.

Launch & Optimize

Go live 24/7. We monitor recordings and metrics, reduce no-shows with automated SMS, and refine performance monthly. You’ll see smoother operations and more booked visits within the first few weeks.

Benefits

Why Clinics Choose Callflux AI

More booked visits, zero missed calls—without hiring.

Increased Efficiency

Zero missed calls. We answer 24/7 and handle routine tasks so staff can focus on patients.

Cost Savings

Flat $3k beats extra hires. Replace after-hours services and overtime with one predictable retainer.

Personalization

On-brand patient experience. Clinic-specific scripts—providers, insurance, policies—like your best receptionist.

Scalability

Capacity on demand. Handle lunch rush, spikes, nights, and weekends with no seats to add.

Faster Decision-Making

More bookings, fewer no-shows. Real-time scheduling plus SMS confirms and follow-ups keep calendars full.

Adaptive Solutions

We tune it for you. Monthly review of recordings & metrics; flows refined to keep performance climbing.

About

Who We Are

We’re Callflux AI—a done-for-you reception & scheduling agency for healthcare clinics. We answer every call 24/7, triage FAQs, capture insurance, route emergencies, and book or reschedule directly in Google/Outlook or your EHR. Our team handles setup, integrations, prompt tuning, call monitoring, and ongoing optimization—so your staff can focus on care.

Learn more

Plans

Flexible Pricing, Maximum Impact

Choose the perfect plan for your business with no hidden costs

Essentials

$ 2,999 / month

Everything most single-location clinics need to stop losing calls and fill the calendar.

24/7 AI reception (answer, triage, transfer)

Direct booking/rescheduling in Google/Outlook/EHR

Insurance capture + SMS confirms & reminders

Emergency routing to on-call staff

Callflows & script design, voice tuning

Call recordings, QA, and monthly optimization

Integrations & setup included

Book a Call

Multi-Location Growth

$ 4,499 / month (up to 3 locations)

For groups and high-volume clinics that want more speed, control, and insight.

Everything in Essentials

Coverage for up to 3 locations (add more: +$800/location)

Priority support & faster SLAs

Bilingual voices (EN/ES) + accent tuning

Custom reports & KPI dashboard (no-show rate, bookings, hold time)

Script A/B testing and quarterly strategy reviews

Custom integration work (advanced EHR/phone tooling)

Regular updates and optimization

Book a Call

Essentials

$ 2,999 / month

Everything most single-location clinics need to stop losing calls and fill the calendar.

24/7 AI reception (answer, triage, transfer)

Direct booking/rescheduling in Google/Outlook/EHR

Insurance capture + SMS confirms & reminders

Emergency routing to on-call staff

Callflows & script design, voice tuning

Call recordings, QA, and monthly optimization

Integrations & setup included

Book a Call

Multi-Location Growth

$ 4,499 / month

(up to 3 locations)

For groups and high-volume clinics that want more speed, control, and insight.

Everything in Essentials

Coverage for up to 3 locations (add more: +$800/location)

Priority support & faster SLAs

Bilingual voices (EN/ES) + accent tuning

Custom reports & KPI dashboard (no-show rate, bookings, hold time)

Script A/B testing and quarterly strategy reviews

Custom integration work (advanced EHR/phone tooling)

Regular updates and optimization

Book a Call

Essentials

$ 2,999 / month

Everything most single-location clinics need to stop losing calls and fill the calendar.

24/7 AI reception (answer, triage, transfer)

Direct booking/rescheduling in Google/Outlook/EHR

Insurance capture + SMS confirms & reminders

Emergency routing to on-call staff

Callflows & script design, voice tuning

Call recordings, QA, and monthly optimization

Integrations & setup included

Book a Call

Multi-Location Growth

$ 4,499 / month (up to 3 locations)

For groups and high-volume clinics that want more speed, control, and insight.

Everything in Essentials

Coverage for up to 3 locations (add more: +$800/location)

Priority support & faster SLAs

Bilingual voices (EN/ES) + accent tuning

Custom reports & KPI dashboard (no-show rate, bookings, hold time)

Script A/B testing and quarterly strategy reviews

Custom integration work (advanced EHR/phone tooling)

Regular updates and optimization

Book a Call

Replaces ~$8k–$12k/month in after-hours services & extra staffing while increasing booked visits.

Testimonials

What Our Clients Say

Results from real clinics using Callflux AI.

A.M., Operations Manager

Dental Group (8 ops) — Texas

“Within 30 days we saw +27% more booked visits and –42% no-shows. Patients get answered instantly and our front desk finally breathes.”

S.T., Practice Owner

Med-Spa (3 locations) — Florida

“Hold times dropped 65% and consult bookings climbed 19%. Nights and weekends are covered without hiring.”

J.R., Clinic Director

Chiropractic — California

“We now capture 100% of after-hours calls. The AI schedules directly into our calendar and cut front-desk workload ~30%.”

K.L., Medical Director

Urgent Care — New York

“Emergency calls route straight to on-call staff and FAQs are handled automatically. Average response <30s and zero missed voicemails.”

FAQ

Your Questions, Answered

Straight answers for busy clinics.

How fast can we get started?

Can it really book appointments the right way?

How are emergencies and after-hours calls handled?

What will my front desk still need to do?

Is there a setup fee or long contract?

How fast can we get started?

Can it really book appointments the right way?

How are emergencies and after-hours calls handled?

What will my front desk still need to do?

Is there a setup fee or long contract?

How fast can we get started?

Can it really book appointments the right way?

How are emergencies and after-hours calls handled?

What will my front desk still need to do?

Is there a setup fee or long contract?

Ready to stop losing patients to missed calls?

See how it would work for your clinic — schedule a 20-minute discovery call.

Book a 20-min call

It's 100% free

Ready to stop losing patients to missed calls?

See how it would work for your clinic — schedule a 20-minute discovery call.

Book a 20-min call

It's 100% free

Ready to stop losing patients to missed calls?

See how it would work for your clinic — schedule a 20-minute discovery call.

Book a 20-min call

It's 100% free